2017 EXHIBITOR CONTRACT
City ___________________ State_______ Zip Code _____________
Do you want your physical business address listed on the website?____________
Business Phone _____________________
City ___________________State _______ Zip Code ______________
BOOTH DESCRIPTIONS & OPTIONAL FEATURES
The Exhibitor is advised that the booth locations (as depicted on the General Layout attached hereto as Exhibit A) are available on a first come, first serve basis and subject to the Event Host receiving payment in full for same. Categories are limited. Some categories may be closed. Notwithstanding, the Exhibitor is advised modification to the General Layout may be made by the Expo Venue to facilitate traffic patterns (or) to comply with safety regulations.
BOOTH and TABLE SIZE / PRICING (See bottom of page for ballroom layouts)
8x18 pipe&draped booth ($1300) teal
8x10 CORNER pipe&drape ($700) yellow corner
8x10 pipe&drape booth ($675) yellow
8x8 pipe&drape booth ($575) green
4’ Round linen topped table ($450) pink rounds, no pipe or drape
PLEASE SELECT YOUR TOP THREE BOOTH or TABLE PREFERENCES:
#1_________________ #2_________________ #3_________________
SPONSORSHIP PACKAGE DETAILS
What is a sponsorship? A sponsorship gives your company the maximum amount of advertising at a great rate.
Questions about Increased Advertising Sponsorship Positions? Call Kristin at 520-319-1807
ADDITIONAL VENDOR OPTIONS AND SPONSORSHIPS
Gold Sponsor $4000 (see details above)
Bag Sponsor $300 (2 available) Your company info on bridal bag
Bag Stuffing $50 (You provide cards, we stuff the bridal bags)
Web Listing $ free
Electricity is separate and will be ordered through Loews Ventana Canyon in a separate order form distributed at least 2 weeks prior to the event.
BOOTH SPACE $ ________________
Bag Sponsor $______________
Bag Stuffing $______________
TOTAL COST $_______________
FORM OF PAYMENT
· CHECK _________ Make checks payable to Tucson Weddings & Wine Festival
· Mail Checks to: Attn: Kristin Gray, Tucson Weddings & Wine Festival
· 6601 N. Desert View Dr., Tucson AZ 85743
· CC _________ ( VISA/ MC/ DISCOVER/ AMEX )
CC ACCT # __________________________________________________
Name on Card_________________________________________________
EXP. DATE _________CIV CODE__________ ZIP CODE __________
TERMS AND CONDITIONS
1. Only the name, brand, products and/or services provided by the Exhibitor reflected herein may be displayed in the Booth Location occupied by said Exhibitor.
2. Exhibitors are not permitted to hand out pamphlets or other promotional material and/or items for any other business.
3. Every effort is made to give each Exhibitor one of their top booth choices. However booth choices cannot be guaranteed. Exhibitors who register early are given priority.
4. Except for restroom breaks and similar personal matters, Exhibitors are required to man their Booth Space at all times during the Tucson Wedding and Wine Festival.
5. All displays must be free standing and contained within the Booth Space reserved by the Exhibitor. For those Exhibitors whose booths adjoin a fixed wall, the use of tape, bolts, screws, nails or push pins to secure display items to the wall are strictly prohibited.
6. Pricing for the 8x8 Booth Space reflected herein includes one (1) topped with ivory linen 6’ banquet table, two (2) folding chairs, one (1) 8’ high back drape, two (2) 3’ side rails and drape and one (1) identification sign matching the name of the Exhibitor as reflected on page one (1) of this contract.
7. (a) Pricing for the 8x10 Booth Space reflected herein includes one (1) topped with ivory linen 8’ banquet table, two (2) folding chairs, one (1) 8’ high back drape, two (2) 3’ side rails and drape and one (1) identification sign matching the name of the Exhibitor as reflected on page one (1) of this contract
8. Pricing for 4’ Round Tables reflected herein includes one (1) topped with ivory linen round table, one (1) folding chair, (1) identification sign matching the name of the Exhibitor as reflected on page one (1) of this contract. Please note that the round tables may or may not have a draped backdrop based on what is behind it. Without exception, those purchasing round tables must stay within the imaginary lines of their table space.
9. Electricity IS NOT INCLUDED in the Booth Space pricing. Electricity may be purchased separately from Loews Ventana Canyon.
10. The Exhibitor is advised that the hours for the Wedding & Wine Festival are 11:00AM- 3:30 PM and that early breakdowns are not permitted.
11. The Exhibitor is advised that a limited amount of outdoor space may be available and will be sold on a first come, first served basis. Pricing for such space shall be provided by the Event Host upon request and as such pricing becomes available.
12. Exhibitors are not permitted to pass out brochures, business cards or any other form of promotional material outside of assigned Booth Space.
13. Exhibitors are encouraged to be courteous and respectful of other exhibitors and are not permitted for any reason to inhibit free and unencumbered access to any other exhibitor.
14. Exhibitors are advised that they must leave their Booth Space in a reasonably clean condition including the removal of all confetti, flower petals, candles and other display items used by the Exhibitor during the Wedding Festival.
15. A list of “Bridal Leads” will be forwarded to each Exhibitor within 20 days following the Tucson Weddings & Wine Festival. A specific number of attendees or list leads is not guaranteed.
16. In the event of an Exhibitor Cancellation before February 10th, 50% of the Booth Space pricing shall be retained by the Event Host named herein and with same being regarded as a “liquidated damage” and not as a penalty. Cancellations after February 10th, 2017 will not be given a refund.
17. Exhibitors are prohibited from distributing any alcohol and/or tobacco products to persons attending the Wedding Festival and must display such items in such a manner that the public does not have access to same.
18. By signing the Contract, the Exhibitor releases Loews Ventana Canyon Resort, Ivory Orchid Photography, Kristin Gray and the Tucson Weddings & Wine Festival from any liability associated with personal injury suffered by the Exhibitor, their employees, agents, clients and the general public whose injury occurred within the Booth Space occupied by the Exhibitor.
19. By signing this Contact, the Exhibitor releases Loews Ventana Canyon Resort, Ivory Orchid Photography, Kristin Gray and the Tucson Weddings & Wine Festival from any liability whatsoever associated with or arising from any damage to or loss of any products owned, used and/or displayed by an Exhibitor during the Tucson Weddings & Wine Festival.
20. The Tucson Weddings & Wine Festival, Kristin Gray, Ivory Orchid Photography and Loews Ventana Canyon Resort reserve the right to terminate the use of any Booth Space or table space occupied by the Exhibitor named herein should Exhibitor willfully violate and continue to violate after notice, any rules and/or regulations reflected herein or later established by same for the purpose of public safety.
21. The Tucson Weddings & Wine Festival, Kristin Gray, Ivory Orchid Photography and Loews Ventana Canyon Resort reserve the right to amend and/or add additional rules and regulations regarding the Exhibitors use of the Booth Space that is the subject of this Contract.
APPROVAL AS TO FORM & CONTENT
Exhibitor business name:
Authorized Signature: ______________________________________________________
Printed Name: ____________________________________________________________
Were you referred by another vendor? If so, please state which business referred you to our show.
Name of Business who referred you:
6601 N. Desert View Dr., Tucson, AZ85743